Top 30 Advanced Excel Interview Questions and Answers

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Excel is a versatile tool that will assist you in managing any business. However, the market has seen the introduction of numerous cutting-edge applications. Organizations are continually on the lookout for individuals with Excel knowledge. Excel is regarded as the least expensive and best program for handling data and running calculations inside a spreadsheet. 

If you’re applying for a job as an operations manager, an accountant, a financial analyst, a store manager, a project manager, a business analyst, a data analyst, etc. you might face some interview questions which are based on MS excel. For your reference, I’ve listed the top 30 Advanced Excel interview questions and answers.

Q1. Name a few frequent functions used in advanced Excel?

Ans. SUM: Using the sum function, Values are added by the SUM function. You can include specific values, cell references, specific ranges, or a combination of all three. For instance: =SUM(C11:C19) sums the data in cells C11 through C.

TEXT: You can format a number using the TEXT function to alter how it appears. Format codes are applied to the number. It comes in handy when you wish to blend numbers with text or symbols or display numbers in a more understandable style.

VLOOKUP: When you need to find something in a spreadsheet or a range by row, use VLOOKUP. For instance, you could use the part number to check the cost of a car part or the employee ID to get a person’s name on the other hand Hlookup helps you find the range by column.

AVERAGE: This function returns the arithmetic mean (average) of the parameters. For instance, the formula =AVERAGE(A52:A264) provides the average of the values in the range A52:A64.

CONCATENATE: The word concatenate is a synonym for joining or combining. To merge the text from multiple cells into one cell in Excel, use the function.

Q2: Please summarize VBA and its purpose?

Ans. A return statement is an optional part of a VBA function. If you want to have a function return a value, you must do this. For instance, you could provide two numbers to a function and then anticipate the function to return the product of the two numbers’ multiplications to the caller application.

Activate the Data tab.

Select “Insert Function” from the menu.

Select the User Defined category in the Insert Function dialog box.

From the list of all the Public User Defined functions, choose the desired function.

Select “Ok” from the menu.

3. How do you define mail merge?

Ans. mail merge enables you to tailor a batch of documents for each recipient. One way to customize a standard letter is to identify each individual by name. A data source is connected to the document, such as a list, spreadsheet, or database.

4. What exactly is a spreadsheet?

Ans. spreadsheet is a computer application that displays data in a double grid and includes formulae to link the information together. A spreadsheet is traditionally a page from an accounting ledger that displays different quantifiable information that helps control an organization.

5. What is the purpose of pivot tables?

Ans. An interactive technique for a meaningful insight into vast volumes of data is with a pivot table. A PivotTable can be used to thoroughly evaluate quantitative data and provide unexpected answers regarding your facts. Trying to access vast volumes of data in a variety of user-friendly ways is one task that a pivot table is very useful for.

6. How do we freeze Excel’s rows and columns?

Ans. Choose the cell that you wish to keep visible when you scroll below the rows and to the right of the columns.To freeze panes, select View > Freeze Panes.

7. How can we hyperlink in Excel?

Ans. Choose the cell on a worksheet where you want to link something. Select Hyperlink from the Insert tab’s menu. Alternatively, you can hit Ctrl+K or right-click the cell and choose Hyperlink… from the shortcut menu. Enter the text you want to use to represent the link under Display Text.

8. In Excel, how can we break columns?

Ans. On the Layout tab, click. Click Split Cells under the Merge group. Choose the desired number of columns and rows in the Split Cells dialog, and then click OK.

9. Why is data consolidation important?

Ans. To combine data, click Data (in the Data Tools group). Select the summarizing function you want Excel to use to combine the data in the Function box. SUM is the normal function. Choose your data.

10. How do you define data validation?

Ans. Excel may utilize data validation to limit data entry to specific cells, ask users to enter accurate data whenever a cell is specified, and show a warning message when incorrect data is entered.

11. Why are macros important?

Ans. You can create a macro to replicate actions in Excel Spreadsheets that you perform frequently. A macro is an operation or series of acts that can be repeated endlessly. You are capturing your number of click movements when you construct a macro.

12. What do slicers do?

Ans. Slicers include tabs you can click to filter tables like PivotTables, thus yes. Slicers not only do speedy filtering but also represent the filtration status, making it simple to comprehend what is being exhibited at any given time.

13. What do Excel dashboards do?

Ans. Overviews of extensive data tracks are displayed using the Excel Dashboard. Excel Visualizations display the overviews using dashboard components like columns, maps, and gauges. The dashboard response plan by presenting the most important portions of the data in a single window.

14. What is conditional formatting?

Ans. It is simple to highlight specific values or make specific cells obvious using conditional formatting. This modifies a cell range’s look according to a criterion (or criteria). To highlight cells that contain values that satisfy a specific requirement, utilize conditional formatting.

15. How can I make an Excel drop-down list?

Ans. Choose the areas in which you would like the listings to appear.

On the toolbar, select DATA, Data Validation.

In the dialogue box, change Allow to List.

To create a comma-delimited list for your drop-down menu, select Source, then enter the text or numbers you wish to appear in it. Then click OK.

16. In Excel, how can you spot duplicate columns? 

Ans. Your best approach is to use conditional formatting to highlight all duplicate material so you can easily identify duplicates and determine whether or not to eliminate them. Click Home > Highlight Cell Rules > Duplicate Values after selecting the columns you want to check for duplicate data.

17. How do you get rid of duplicate values in Excel?

Ans. Select the necessary data list, then choose Data > Remove Duplicates.

Then, in the Remove Duplicates box, select the desired column name and, if your data includes a header, select the option for My data has headers as well.

Select OK.

18. What does formatting in Excel mean?

Ans. The Format Cells dialog box will open when you choose Format > Format Cells on the Home tab. The Number tab is the first one to be listed. You can choose the format you want to use, such as Date, Time, Percentage, or Currency, from the Category list under the Number tab.

19. What are MS Excel’s benefits and drawbacks?

Ans. Benefits include Templates and macros, useful for making presentations.

Security and control, The use of formulas in MS Excel is quite advantageous, Accessibility Teamwork, etc

Excel is not suited for group work, which is a drawback. Excel is challenging to test or troubleshoot. Excel is susceptible to corruption and fraud. Managing sophisticated pricing regulations is challenging.

20: What Excel wildcards are mentioned?

Ans. Excel’s “wildcard” characters are unique symbols that can be used in formulas to replace specific characters. They are used for imperfect matches in Excel calculations. Excel formula can use wildcard characters to return numbers with the same pattern.

Asterisks*question marks? and Tilde (~) is used.

21. In Excel, how do you figure out your age?

Ans. Type the following formula in the third cell, which in our case is C2: =DATEDIF(A2, B2, “y”). Without entering the current date in the second cell, you can still find out someone’s age. The age of a person, encompassing months and days, is the last and most accurate measurement you can make.

22. What are nested ifs used for?

Ans. You can test numerous criteria and expand the number of outcomes by using nested IF functions, which are one IF function inside of another.

23. How can Excel charts be made?

Ans. Choose the information that will be the basis of your chart.

Select Recommended Charts by clicking INSERT.

Browse the collection of charts that Excel suggests for your data on the Recommended Charts page, then click any chart to see how your data will appear.

Select the chart you want by clicking it and selecting OK.

24. What does an Excel data analysis toolpak mean?

Ans. Every copy of Excel comes with the Data Analysis Toolpak. It gives you access to a large range of statistical tools, such as random number generators, correlation, histograms, and a variety of z-test and t-test algorithms.

25: What does Excel’s index match function do?

Ans. The INDEX MATCH[1] Formula combines the INDEX[2] and MATCH[3] Excel functions. Depending on the columns and rows numbers, the function =INDEX() retrieves the result of cells in a table. The position of a cell in a row or column is returned by =MATCH().

26. The count IF function is what?

Ans. To count the number of cells that match a requirement, such as the number of times a specific city occurs in a client list, use COUNTIF, one of the statistical functions. The simplest expression for COUNTIF is: =COUNTIF What are you looking for? Where are you going to look?

27. In Excel, how do you use sophisticated filters?

Ans. The Advanced Filter allows you to extract your records to a different location on the same worksheet or a different worksheet in your workbook. Additionally, it permits you to use a “OR” expression in your filters. (For instance, which sales totaled more than $600 “OR” less than $400.)

28. What exactly do name ranges in Excel do?

Ans. A helpful but frequently underused feature of Microsoft Excel is named ranges. Named ranges can simplify the design of complex spreadsheets, simplify the understanding of formulas (and their debugging), and simplify your macros.

29. How do you define Power Pivot?

Ans. With the help of the Excel add-in Power Pivot, you can carry out robust data research and analyze powerful data models. You can quickly analyze vast amounts of information from numerous sources using Power Pivot, and you can simply share insights.

30. How do I define a Power query?

Ans. With Power Query (also referred to as getting & Transform in Excel), you may acquire or access the data source and afterward modify that data to match your needs, for as by removing a column, changing the data type, or merging tables. When you’re ready to produce charts and reports, load your query into Excel.


Your job life will be made easier by learning Excel. Excel is regarded as the standard tool management application in almost every corporation. Where it relates to any function including the HR process, marketing process, research process, or financial analysis. The most fundamental tool for managing and storing data in Excel. You can use this tool to better grasp advanced business intelligence tools like Power BI. Therefore, including a certification in Excel on your CV will draw recruiters’ attention and increase your visibility in the demanding job market.

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